TO BOOK A TOUR
A deposit, along with a completed Tour Registration form, will reserve a place for you. (You may charge your deposit by phone.) A deposit of $750 per person is required to confirm your place on a tour or cruise. (Special deposits may apply to certain trips. Please check our website.) You may fax or mail your completed Tour Registration form to Coda International Tours, Inc. Final payment is due 90 days prior to departure. Airfare is due at the time tickets are issued, usually two to four months prior to departure.
Individual air arrangements are ticketed at the time of the reservation and require full payment at that time.
Prices are quoted in U.S. dollars. All payments must be made in U.S. dollars.
FORM OF PAYMENT
We accept all major credit cards for deposit. Final payment on all programs are to be made by check or money order. Credit card payments for final balance are assessed an additional processing fee.
Once your deposit has been processed, we will mail you a confirmation mailing that includes our suggested Reading List, a complimentary reading selection, an invoice/payment receipt, information about group air arrangements, if applicable, and/or suggestions about independent air arrangements.
A final mailing is sent approximately 21 days prior to departure and includes Destination Information, Travel Tips, Aboard Ship or Train where applicable, a document wallet, a luggage tag, airline tickets, if applicable, and vouchers for independent arrangements, if applicable.
Visas are not included in the cost of the program. We will send you the necessary forms so you can obtain visas through Zierer Visa Service, a professional visa service agency in Washington D.C., New York and San Francisco. Visas should be obtained approximately 1 to 2 months prior to departure on a tour.
We will also provide you with information about obtaining visas directly through the consulate or embassy of the country in question. It is the sole responsibility of the traveler to have proper travel documents required for participation on the tour.
Tour prices include all specifics listed in the brochure under PROGRAM INCLUSIONS. Tour prices do not include those items listed under PROGRAM EXCLUSIONS.
International and some domestic airfares are not included, unless otherwise noted. Each tour varies slightly. Prices are based on a minimum number of participants needed to operated the tour.
Every effort will be made to operate the program, even if the final number of participants falls below the required number on which the tour was priced. Coda International Tours, Inc. makes no guarantee to operate the program at a loss.
We do reserve the right to impose a small group surcharge if this is the only way to assure the operation of the tour. This surcharge will be made only 60 days prior to departure and will be refunded 15 days prior to departure if the total number of participants reaches the minimum number required to operate the tour.
SHARING FOR SINGLE TRAVELERS
Accommodations in hotels, on ships and trains are based on double occupancy. If you are traveling alone and wish to share accommodations, we will attempt to pair you with another tour guest who has also requested a share.
If there is no one with whom you can share, or if you prefer single accommodations, you are requested to pay a Single Supplement fee which is listed in the brochure.
The cost of delays is not included if any tour has to be delayed because of bad weather, sea conditions, road conditions, transportation delays, government intervention, sickness or other contingency for which Coda International Tours, Inc., or its agents cannot make provision.
TRIP COST INCREASES
Tour costs are subject to increase without prior notice, even after you have signed up on the trip; although, it rarely happens. We publish our prices well in advance of trip departure (often more than a year in advance).
Between that time and the time of the trip’s actual departure, we are occasionally faced with significant cost increases which we cannot absorb — i.e., international currency fluctuations or increases in costs of services overseas. We regret this situation, and we do everything we can to avoid raising prices.
All cancellations of confirmed reservations (reservations on which deposits have been received) are subject to a $500 per person administration fee (or otherwise as noted in the specific brochure of a program.). Additionally, participants are subject to any cancellation fees assessed by the purveyors of services, including airlines or hotels used in the itinerary.
Cancellations received 120-90 days prior to departure will be assessed a penalty equal to 10% of the total program cost per person. Cancellations received within 90 days of departure are subject to 100% cancellation penalties.
Requests for cancellations must be made in writing. No refunds will be made for any part of a tour in which you choose not to participate.
NOTE: We recommend taking out Trip Cancellation Insurance.
Coda International Tours, Inc., reserves the right to cancel any trip due to inadequate sign-up which makes the trip economically unfeasible for us to operate.
In such a case, a full refund of Tour Cost is given, but Coda International Tours is not responsible for additional expenses incurred by participants in preparing for the trip (i.e., nonrefundable “Advance Purchase” air tickets, visa fees if applicable, medical expenses, special clothing or other personal items purchased for the trip.)
No partial refunds will be given for unused hotel rooms, meals, sightseeing trips or transportation for any reason whatsoever. Tour Cost is quoted as a package and credits are not given for services not used.
YOUR AIRLINE TICKETS
When we book your airline reservations, we will try to obtain the best possible fare and routing for you. Some of you may prefer to pay a bit more to take
advantage of a particularly convenient routings, specific carriers or to have a more comfortable trip in either Business or First Class.
Please indicate your preference on the Tour Registration form. For domestic tickets in the U.S.A. or Mexico, call your travel agent or the airline directly to obtain the best fare.